Healthcare · Surgery scheduling
EVERY REQUIREMENT, ON TIME.
Surgery scheduling with each prerequisite as a task visible to all departments, so surgery is scheduled with everything ready.
SITUATIONS YOU ALREADY KNOW.
What happens today
Scheduling a surgery depends on many things being ready at once, and each one is the responsibility of a different department.
Surgery rescheduled for a missing requirement
It is discovered the day before, or the same day, that an authorization, a test or a supply was missing.
Each department with its own list
Anesthesiology, nursing, supply and billing keep their own lists, which never cross.
The patient finds out late
They are not clear on what to do or bring before the surgery, and they call several departments to ask.
An operating room slot left unused
The surgery was not ready in time and the reserved slot is lost.
Scheduling a surgery
REQUIREMENTS EVERYONE SEES.
The process in ORBITS
In ORBITS, each prerequisite is a task of the case, with its owner. The schedule is confirmed when the earlier tasks are completed.
Requirements as tasks
Each requirement has a responsible department and a status that everyone can check.
A single list
Departments stop keeping separate lists: they work on the same case.
Pending items in time
Scheduling sees in advance what is missing, before reserving the operating room.
Requirements vary by institution and procedure. We define them with you and adjust them to how you work.
TODAY AND WITH ORBITS.
Before and after
The same surgery, before and after putting it in order.
EACH TEAM SEES ITS OWN WORK.
Who takes part
Access is defined by role: each person sees the work that is theirs and the part of the case's path they need to know.
Surgery and surgical scheduling
The cases with all requirements complete and those that still have pending items.
Anesthesiology
The pre-anesthesia evaluations to perform and those already recorded.
Prior authorizations and admissions
The authorizations and patient documents pending for each case.
Supply and pharmacy
The supplies they must confirm for each scheduled surgery.
Medical direction and quality
The path of each case, including surgeries that get rescheduled.
FOUR STEPS, ONE PROCESS.
How we start
We start with a single process, yours, just as it works today.
We review the process
You tell us how a surgery is scheduled today: what requirements each procedure calls for and which department answers for each one.
We structure and configure
We define the tasks, stages and owners with you, and configure them in ORBITS.
We run it with your team
Your team works with clear tasks and a guide for each one.
We follow the path
You check the status of each case, and we adjust the configuration if the process calls for it.
THREE OTHER PROCESSES.
Other processes
ORBITS is configured process by process. You can start with one and add the others later.
Medical orders and prescriptions
Every order assigned, with its validity date and documents in one place.
See the processPatient referrals
Referrals that do not get lost between departments or between institutions.
See the processLET US REVIEW YOUR PROCESS.
Book your demo
Schedule a conversation to review your processes and find out whether ORBITS fits what you need.
- 01You tell us how the process works today.
- 02We show you ORBITS on a case similar to yours.
- 03Together we decide whether it makes sense to move forward.